Getting a letter from the IRS can feel like spotting a snake in your mailbox—alarming, to say the least. But before panic sets in, take a breath. The reality is, not all IRS notices are bad news, and many can be resolved with little more than a careful read and a calm response.
At Accounting Complete, we’re often asked: “What should I do if I get mail from the IRS?” Whether it’s a correction, a question, or a payment request, we’re here to walk you through what those letters mean—and what to do next.
Why the IRS Sends Letters in the First Place
The IRS doesn’t send letters just for fun. They reach out by mail when they:
- Have a question about your federal tax return
- Made changes to your tax account
- Need to confirm or request information
- Notify you of a balance due or a refund adjustment
- Need documentation for a specific tax-related issue
Most letters are straightforward and come with clear instructions. The key is to read them carefully and act promptly—especially when time-sensitive action is required.
Step 1: Don’t Panic—Read the Letter Carefully
Each IRS notice is related to a specific issue. It will include:
- The reason for the letter
- What action (if any) you need to take
- A deadline, if applicable
- Contact information if you need clarification
Sometimes the IRS just wants to let you know something has been updated. Other times, it’s a request for payment or a correction on a return. Reading the entire letter before jumping to conclusions will help you avoid unnecessary stress—or worse, a misstep.
Step 2: Review the Information and Compare It to Your Tax Return
If the letter references changes to a tax return you filed, compare it with your original copy.
- If you agree with the correction, no response is usually required. Just make a note of the changes and keep it for your records.
- If you don’t agree, the notice will explain how to dispute the change or provide supporting documentation.
Acting quickly is important. Responding within the timeframe given can help you avoid interest, penalties, or collection activity.
Step 3: Follow Instructions Carefully—Take Action if Required
Some notices may request payment or ask for additional information. Here’s how to handle it:
- If you owe a balance, the letter will tell you how much, when it’s due, and your options for paying.
- If the IRS asks for documentation, provide it exactly as instructed.
- You can access certain IRS letters digitally by logging into your IRS Online Account.
The IRS also works with authorized private debt collection agencies, but these agencies will also communicate by mail first—never by text, social media, or email.
Step 4: Reply Only If You’re Told To
Not every IRS notice requires a reply. If action is needed, the letter will tell you what to do.
- Don’t call the IRS unless the letter specifically instructs you to do so.
- If you do need to call, use the number provided in the upper right-hand corner of the notice.
- Have your tax return and the letter handy when you call to streamline the process.
Step 5: Disagree with the IRS? Here’s What to Do
If you believe the IRS made an error:
- Follow the dispute instructions in the letter.
- Provide clear documentation supporting your claim.
- Respond by the deadline listed to ensure your dispute is considered timely.
At Accounting Complete, we can help you draft a professional response or gather the necessary records if you’re unsure how to proceed.
Step 6: Keep the Notice for Your Records
IRS notices should be filed with your tax documents and kept for at least three years from the date you filed your return.
These notices are often helpful for future tax planning, loan applications, or resolving discrepancies in your tax history.
Watch Out for Scams: Know the Real IRS
The IRS does not:
- Send text messages or emails
- Reach out via social media
- Ask for payment using gift cards or cryptocurrency
If you’re unsure about the legitimacy of a notice, contact your trusted CPA—don’t respond blindly. You can also check your account status at IRS.gov to confirm whether you owe money or if a letter is legitimate.
Final Thoughts
Getting mail from the IRS doesn’t mean you’re in trouble—it just means something needs attention. With a calm review and timely action, most IRS letters can be resolved without issue.
And remember: you don’t have to face the IRS alone. At Accounting Complete, we help clients across Alabama understand, respond to, and resolve tax issues—professionally and confidently.
Got a notice and not sure what it means? Give us a call. We’re here to help you move forward with clarity and peace of mind.
Visit these links for additional resources:
Understanding Your IRS Notice or Letter
The Ultimate Guide to CPA Services: What They Are and How They Can Benefit Your Business